(U) Terms of Use for Intelink Services

(U) The Intelink Service Management Center provides Intelink and related common services (Services) under the authority of the National Security Act of 1947, as amended (50 U.S.C. § 403 et seq.). The current version of these "Terms of Use" is accessible by clicking on the hyperlink located on the perimeter of the Intelink web spaces.

(U) Description of Intelink Service Management Center (ISMC)

(U) Intelink and related services provide robust information sharing and collaboration capabilities for the Intelligence Community and its national defense, homeland security, diplomatic, and law enforcement partners. The ISMC element provides the operational means to deliver enabling services supporting the objectives of the National Intelligence Strategy. These community level services include —

  • (U) Search, discovery, and delivery services (e.g., web-based content search, content indexing, personalized and group subscriptions, customer support)
  • (U) Collaboration tools and services (e.g., messaging, wikis, blogs)
  • (U) Web-based content and hosting in Community Shared Spaces
  • (U) Analytical support in the use Intelink resources
  • (U) Infrastructure Services (e.g., mail relay, directory services , cross-domain platforms, public key infrastructure (PKI) certificates)

(U) General Usage Provisions

(U) Use of these Services is limited to official government business. Use of these Services for personal/non-official use (e.g., casual browsing, gaming, entertainment, personal communications; commerce) is prohibited. Prohibited uses include —

  • (U) Accessing or attempting to access a system without authorization.
  • (U) Use of file sharing technologies, also known as peer-to-peer (P2P) software, unless specifically authorized in writing by the appropriate information system security official.
  • (U) Unauthorized acquisition, use, reproduction, transmission, or distribution of any controlled information including computer software and data, that includes privacy information, copyrighted, trademarked or material with other intellectual property rights (beyond fair use), proprietary data, or export controlled software or data.
  • (U) Making offensive, indecent, harassing, threatening, libelous, defamatory, or disparaging statements.
  • (U) Making disparaging statements concerning race, religion, national origin, gender, sexual orientation, or political expression.
  • (U) Posting sexually related material and/or making obscene, crude, personally insulting, or derogatory comments.
  • (U) Streaming video/audio unrelated to official business
  • (U) Unlawful or unauthorized access to personally identifiable information

(U) Persistent prohibited behaviors or violations of these Terms of Use may result in denial of access to these services and/or the reporting of prohibited activities to agency and or contractor management or security officials for appropriate action.

(U) Intelink collects and maintains activity (audit) logs of browsing and other activity. These logs are made available upon request by an authorized security/law enforcement official (e.g., Information/Computer Security Officer, Inspector General).

(U) Contractor Use of Intelink Information Systems

(U) Use of government resources by contractors is governed by the Federal Acquisition Regulations (FAR) and may be supplemented by specific agency policy. Contractors shall use Intelink information systems only to perform tasks that are authorized by contract, approved by the Contracting Officer, or permitted by specific agency policy.

(U) Contractors shall not use Intelink information systems to solicit business, advertise products or services, recruit employees, or otherwise obtain an unfair competitive advantage. Contractors shall not use Intelink information systems to establish a web presence (e.g., page, wiki, or blog) unless the web presence is required for contract performance and approved by the appropriate Contracting Officer or Contracting Officer's Representative. Individual contractors are responsible for awareness and compliance with contract terms and the applicable agency policies concerning contractor use of information systems.

(U) Security Measures and Consent to Monitoring

(U) For security purposes and to ensure that these Services remain available to all users, this Government computer system employs software programs to monitor network traffic to identify unauthorized attempts to access, change, or otherwise cause damage. Anyone using this system expressly consents to such monitoring and is advised that if such monitoring reveals evidence of possible abuse or criminal activity, such evidence may be provided to appropriate law enforcement officials. Unauthorized attempts to access, change, or otherwise cause damage on this system are strictly prohibited and may be punishable by administrative discipline, civil penalties, and/or criminal prosecution under the provisions of the Computer Fraud and Abuse Act of 1986 and the National Information Infrastructure Protection Act of 1996 (18 U.S.C. § 1030) or other criminal statutes. The following security banner/notice is required on all Intelink websites and websites registered on Intelink —

(U) Notice and Consent Log-on Banner

You are accessing a U.S. Government (USG) Information System (IS) that is provided for USG-authorized use only.

By using this IS (which includes any device attached to this IS), you consent to the following conditions:

  • The USG routinely intercepts and monitors communications on this IS for purposes including, but not limited to, penetration testing, COMSEC monitoring, network operations and defense, personnel misconduct (PM), law enforcement (LE), and counterintelligence (CI) investigations.
  • At any time, the USG may inspect and seize data stored on this IS.
  • Communications using, or data stored on, this IS are not private, are subject to routine monitoring, interception, and search, and may be disclosed or used for any USG authorized purpose.
  • This IS includes security measures (e.g., authentication and access controls) to protect USG interests--not for your personal benefit or privacy.
  • Notwithstanding the above, using this IS does not constitute consent to PM, LE or CI investigative searching or monitoring of the content of privileged communications, or work product, related to personal representation or services by attorneys, psychotherapists, or clergy, and their assistants. Such communications and work product are private and confidential.

(U) Classified National Security Information

(U) Information derived from or created as a consequence of the use of Intelink Services may be subject to classification as national security information in accordance with Executive Order 13526, as amended. The Executive Order prescribes a uniform system for classifying, safeguarding, and declassifying national security information. It also establishes a monitoring system to enhance its effectiveness.

(U) Classified information, regardless of its form, shall be afforded a level of protection against loss or unauthorized disclosure commensurate with its level of classification. Authorized persons who have access to classified information are responsible for: (a) protecting it from persons without authorized access to that information, to include securing it in approved equipment or facilities whenever it is not under the direct control of an authorized person; (b) meeting safeguarding requirements prescribed by the agency head; and (c) ensuring that classified information is not communicated over unsecured voice or data circuits, in public conveyances or places, or in any other manner that permits interception by unauthorized persons.

(U) Questions concerning the classification, safeguarding, and declassifying national security information should be directed to your agency or organizational security officer.

(U) User Account and Password Security

(U) Some Services may require registration and the use of a password and/or user identification. Individual users are responsible for protecting the confidentiality of passwords against unauthorized disclosure or use by another individual.

(U) Protection of Personal Information

(U) The Privacy Act of 1974 (As Amended), Public Law 93-579, requires Federal agencies to inform individuals when they are asked to provide personally identifiable information. Intelink does use names, email addresses, phone numbers, and organizational information to enable use of its Services. Posting of, or making available, personally identifiable information protected by the Privacy Act e.g., social security account numbers, dates of birth, is prohibited and may violate an individuals right to privacy under the Privacy Act (5 U.S.C. 552a).

(U) Crawling, Indexing, and Search Policy

(U) Search engine tools are typically referred to as robots, crawlers, walkers, or spiders that use hyperlink structures of web-based content to find and index content. Intelink search engines are the only content indexing mechanisms authorized to crawl Intelligence Community hosts visible on Community networks. This facilitates broad community access to shared content as well as providing the capability address general community needs (e.g., security incidents/spills response, bandwidth limitations).

(U) The Intelink search engine indexes HTML and non-HTML content (e.g., pdf, word processing, spreadsheets, graphics, presentations, and text files). The Intelink search mechanisms honor the Robots Exclusion Protocol. A "robots.txt" files should be used to limit indexing of named directories (e.g., private content, cgi-bin directories). Our responsibility to limit adverse impacts from indexing is taken very seriously. Problems with Intelink crawlers accessing community websites should be reported immediately via email to search @ intelink.gov.

(U) Official Federal Agency Record Responsibilities

(U) Section 3101 of title 44 U.S.C. requires the head of each Federal agency to make and preserve records containing adequate and proper documentation of the organization, functions, policies, decisions, procedures and essential transactions of the agency and designed to furnish the information necessary to protect the legal and financial rights of the Government and of persons directly affected by the agency's activities. Federal employees have three basic obligations for making and keeping records of their work including —

  • (U) Creating records needed to do the business of their agency, record decisions and actions taken, and document activities for which they are responsible
  • (U) Taking care that records are kept so that information can be found when needed. This means setting up good directories and files, and filing materials (in whatever format) regularly and carefully in a manner that allows them to be safely stored and efficiently retrieved when necessary
  • (U) Carrying out the disposition of records under their control in accordance with agency records schedules and Federal regulations
(U) Management of record material created or used as a consequence of the use of these Services, is the responsibility of the individual user and his/her agency.

(U) Cookies

(U) A "cookie" is small amount of data, typically an anonymous but unique identifier, sent to a browser by a web server and may be saved to use's computer to facilitate convenient use of certain website features. Session cookies are used for the duration of a session connection with the visited website. Session cookies are typically deleted at the end of a browsing session — when the browser is closed. Persistent cookies are saved to a user's computer to allow recognition of a user and/or their preferences the next time the user visits the same website.

(U) Some Services features use persistent cookies to provide seamless navigation and recognition of user preferences previously set by the user. Web browsers allow a user to configure how cookies behave — allow/disallow or control the use of cookies. Certain features work best when persistent cookies are allowed by the browser.

(U) Copyrights, Intellectual Property, and Commercial Content

(U) Generally, materials produced by Federal agencies are in the public domain and may be reproduced without permission. However, not all content provided via Intelink is in the public domain. Some content is licensed or obtained from individuals, organizations, or commercial entities and may be subject to restrictions on use.

(U) Some Services may contain commercial content (e.g., Janes) licensed by the United States Government under specific license agreements that govern its use. Reproduction or redistribution of commercial or licensed content is prohibited by copyright/intellectual property laws, and may result in civil and criminal penalties. You may consult our staff for details on specific items. We will be able to refer you to our content providers, but may not be able to confirm the copyright status of specific items.

(U) Images and other material used on Intelink systems which are in the public domain may be used without restriction. Some material on Intelink systems have been obtained from other agencies. Permission to use these materials should be obtained directly from those agencies/organizations.

(U) Personally created and posted content on Intelink systems does not create any right, benefit, privilege, or equity on behalf of the individual.

(U) Availability of Public Domain or Open Source Software

(U) Public domain or open source software may be made available on Intelink systems for the convenience of the user community when deemed appropriate and consistent with the objectives for which these Services are provided. The availability of the these resources does not constitute or imply its endorsement, recommendation, suitability determination for any purpose, or favoring by the United States Government. Verification and compliance with any licensing requirements is the exclusive responsibility of the user and organization using any software made available via Intelink. Your organizational or local policy requirements or restrictions may also apply to the use of such software. Continued availability of any or all these resources is subject to the exclusive discretion of ISMC management.

(U) Disclaimer of Endorsement

(U) Reference to, or identification of, any specific commercial products, process, or service by trade name, trademark, manufacturer, or otherwise, on any Intelink systems does not constitute or imply its endorsement, recommendation, or favoring by the United States Government. Neither the United States Government nor any of its employees, makes any warranty, expressed or implied, including merchantability, fitness for a particular purpose, or assumes any liability or responsibility for the accuracy, completeness, or usefulness of any information, apparatus, product, or process disclosed, or represents that its use would not infringe privately owned rights.

Revision Date - June 2012